Notice of annual general meeting and faculty elections 2010

Notice is hereby given that the Annual General Meeting of the Financial Reporting Faculty is to be held on 6 May 2010, commencing at 2.00pm with lunch from 1.00pm at Chartered Accountants’ Hall, Moorgate Place, London EC2P 2BJ. You will be notified about the business of the meeting at least one month in advance of the AGM.

Notice is hereby given that elections will be held in 2010 for three seats on the board of the Financial Reporting Faculty. Nominations in respect of these elections must be received by the Head of Faculty by noon on Friday 5 March 2010. Polling day will be on Monday 12 April 2010.

Please contact Norma Pavitt at the faculty on +44 (0)20 7920 8422 or by email: norma.pavitt@icaew.com to confirm your attendance at the meeting or to request a nomination form.

Nigel Sleigh-Johnson
Head of the Financial Reporting Faculty

Rules for election to the Financial Reporting Faculty board

General

1. Frequency of Elections
Elections will be held annually; up to one third of the faculty board seats shall be vacated for election or re-election each year, in rotation, in accordance with the constitution, unless otherwise required by the constitution.

2. Period of Office
Except where otherwise stated in the constitution and in these rules, election to the faculty board shall be for a period of three years. An elected member will take up his seat immediately following the faculty annual meeting in the election year and will vacate it immediately following the faculty annual meeting in the year of termination of his elected period.

3. Notice of Elections
Notice of elections to the faculty board must be sent to all faculty members not less than one calendar month before the closing date for nominations. The closing date for nominations must be included in the notice.

Nominations

4. Eligibility
A candidate must be:

(a) a paid up Financial Reporting Faculty member on the closing date for nominations in the year of election, and willing to stand;

(b) nominated in writing by at least five other Financial Reporting Faculty members who were paid up faculty members on the closing date for nominations in the year of the election.

5. Eligibility to nominate
Any member who is a paid up member of the faculty on the date on which nominations close in the election year is eligible to nominate a candidate. A member so qualified may participate in the nomination of as many candidates as there are seats vacant for election.

6. Nominations procedure
Nominations must be made in writing to the Head of Faculty by noon on the closing date. Nominated candidates must give notice of their willingness to stand, in writing, by the same date; the Head of Faculty will arrange for the members' registrar to check the eligibility of candidates and nominators, and prospective candidates are advised to submit nominations early so that any errors or omissions can, if possible, be rectified before the closing date. Candidates cannot withdraw after nominations close. For the purposes of this paragraph, the term "in writing" may encompass the submission of nominations, or notification of willingness to stand, by fax or e-mail.

Ballot

7. Number of candidates
If the number of candidates nominated does not exceed the number of vacancies the persons nominated will be deemed elected. If the number of candidates exceeds the number of vacancies, an election by postal vote will be held and all paid up members of the faculty on polling day will be eligible to vote.

8. Voting
Voting will be by postal ballot conducted by independent scrutineers nominated by the Head of Faculty. The Head of Faculty is to give notice of a poll and arrange for the distribution of postal voting forms to members at least 21 days before polling day. The candidates with the highest number of votes will be deemed elected. In the event of a tie in a ballot, the final decision will be decided by lot, the draw being made by one of the scrutineers.

9. Bye-elections
If the board directs that a bye-election be held to fill a vacancy arising before an election for a seat would normally be due (e.g. because of the death, incapacity, ineligibility, or resignation of a board member) the person elected to fill that vacancy will take up his seat at the first board meeting following his election, and will be elected only for the remainder of the term of office of the elected member whose vacancy is being filled.

10. Canvassing
Candidates may state their relevant personal details in not more than 200 words, and this will appear on the ballot form. Canvassing will not be allowed, either directly or by document. If a complaint of canvassing is received, the faculty board will nominate two or more of its members to investigate the complaint; the decision of the faculty board will be final. Candidates who canvass will be disqualified from election at the relevant election, and any other election in the same calendar year. A complaint of canvassing must be received by the Head of Faculty not more than three days after the election date.

11. Result
The result of the ballot will be formally announced at the annual meeting, following which, newly elected members take their seats. However, candidates will be informed informally of the result of the election as soon as soon as possible by the Head of Faculty.