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Practice helpsheets

Helpsheets prepared by ICAEW Technical Advisory Services to assist you in your day-to-day work. We offer practical advice, respond to frequently asked questions and highlight the issues you may need to consider.

Browse more helpsheets and guidance by topic. If you cannot find the answer to your specific question, please contact the Technical Advisory helpline on +44 (0)1908 248 250.

ATOL cold file compliance review checklist

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Technical helpsheet providing a checklist of matters firms need to address when they conduct an annual compliance review in accordance with ICAEW’s Licensed Practice Handbook for Licensed firms.

ATOL whole firm compliance review checklist

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Technical helpsheet providing a checklist of matters firms need to address when they conduct an annual compliance review in accordance with ICAEW’s Licensed Practice Handbook for Licensed firms.

Acting as a subcontractor

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This helpsheet covers the circumstances under which you may find yourself working as a subcontractor and the responsibilities you have when doing so.

Arrangements of alternates

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Helpsheet regarding support in the event of death or incapacity of sole principals (sole practitioners) in the UK.

Auditor Liability Limitation Agreements

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Technical helpsheet issued to help ICAEW members understand the background to, and purpose of, auditor liability limitation agreements and the procedures that need to be followed.

Bribery Act 2010: Practical summary

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Find out how the Bribery Act could affect your organisation and avoid potentially costly problems. This helpsheet, prepared by ICAEW Ethics Advisory Service, offers a summary of the offences, penalties, Ministry of Justice guidance and procedures you should implement.

Buying and selling fees

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Technical helpsheet to help ICAEW members in practice to identify various issues in connection with the purchase or sale of a block of fees of a practice.

Can an entity become audit registered?

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Technical helpsheet providing guidance in the form of a flowchart to help determine whether a firm is eligible to apply for registered auditor status.

Change of appointment

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This helpsheet outlines the duties and responsibilities which exist when clients transfer their relationship from one accountant to another.

Changes in the composition of a firm

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This helpsheet outlines the considerations to be addressed when a significant change is made to the composition of a firm, such as the arrival or departure of a principal.

Clients' money regulations

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Practice helpsheet outlining the regulations governing the handling, banking and return of money held on behalf of clients.

Clients’ Money Regulations compliance review

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Technical helpsheet providing a compliance review programme covering the Clients’ Money Regulations that came into force on 1 January 2004. It does not cover the requirements of the Financial Conduct Authority’s (‘FCA’) Clients’ Money Sourcebook.

Cold file audit compliance review

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This helpsheet provides a checklist of matters to be addressed when conducting an audit compliance cold file review in accordance with the Audit Regulations and Guidance for Registered Auditors regulated by the ICAEW and the International Standard on Quality Control (UK & Ireland) (ISQC 1).

Consultation arrangements

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Helpsheet aimed at assisting firms, particularly smaller practices, in establishing procedures for consultation.

Contracts of employment

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This helpsheet is designed to provide a simple aide memoir for practitioners about the content and the value of such agreements in respect of professional partnerships.

Corporate practice

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Technical helpsheet reviewing the major issues for consideration when practising or contemplating practising within a corporate structure. It also examines the specific requirements of the ICAEW on members practising in a corporate practice.

Credit control procedures

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This helpsheet contains practical tips on credit control procedures at key stages of the transaction.

DPB compliance review

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This helpsheet provides a checklist of matters firms need to address when they conduct an annual compliance review in accordance with ICAEW’s DPB (Investment Business) Handbook for licensed firms.

Data Protection

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This helpsheet outlines the requirements of the Act as they relate to the accountancy profession.

Decision to accept appointment

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This helpsheet provides a pro forma checklist to form the basis of a critical assessment of a proposed engagement ahead of accepting or declining an appointment.

Disengagement checklist

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This checklist will help you assess and record the reasons underlying the client disengagement, highlighting any issues requiring further clarification or action and help you to establish procedures to mitigate any risk of subsequent complaint.

Disengagement letters

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This helpsheet provides advice and sample structure and content to help members develop effective, comprehensive disengagement letters.

Email footers and disclaimers

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Helpsheet providing advice regarding the mandatory legal requirements for an email footer in the UK.

Employing a subcontractor

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This helpsheet covers the circumstances under which you may employ a subcontractor and the responsibilities you have when doing so.

Employment references

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This helpsheet provides guidance on taking up and giving employment references.

Engagement letters and privacy notices

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ICAEW has developed guidance for practice firms on what to include in engagement letters. This page provides a series of sample wordings to help you draft your own engagement letters.

Fee protection insurance

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Technical helpsheet issued to help ICAEW members understand the options available to a firm wishing to provide access to fee protection insurance.

Fit and proper declaration

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Technical helpsheet providing ICAEW members with a pro forma annual fit and proper, independence and confidentiality declaration ready for copying and completion by principals and personnel.

GDPR - Data processor or data controller?

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Helpsheet issued by ICAEW’s Technical Advisory Service to help ICAEW members to make their own assessment whether they act as a data processor or data controller under the GDPR.

GDPR and Privacy Shield

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Read background information and access resources on the General Data Protection Regulation legislation and Privacy Shield (formerly Safe Harbor).

GDPR – Client files

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Helpsheet issued by ICAEW’s Technical Advisory Service to help ICAEW members to understand the requirements of the GDPR as it relates to client files applied to common situations experienced by a member.

GDPR – Communicating safely with clients

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Helpsheet issued by ICAEW’s Technical Advisory Service to help ICAEW members to understand the requirements of the GDPR in relation to communicating safely with clients.

GDPR – Data Breaches

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Technical helpsheet issued to help ICAEW members understand the requirements of the GDPR in relation to a data breach. Detailed guidance is available from the Information Commissioner’s Office (ICO).

GDPR – Data mapping and documentation

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Helpsheet issued by ICAEW’s Technical Advisory Service to help ICAEW members to understand how data mapping and documentation can assist in meeting the requirements of the GDPR.

GDPR – Lawful basis for processing

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Helpsheet issued by ICAEW’s Technical Advisory Service to help ICAEW members to understand the requirements of the GDPR in relation to lawful basis for processing.

GDPR – Rights of an individual

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Helpsheet issued by ICAEW’s Technical Advisory Service to help ICAEW members to understand the requirements of the GDPR in relation to the rights of an individual.

IT systems compliance review

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The aim of this checklist is to assist firms in reviewing their IT systems, and the policies and procedures around those systems. The checklist provides guidance, and due consideration needs to be given to what is appropriate to your firm.

Letters of representation

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Technical helpsheet to help ICAEW members to understand the need for letters of representation in the context of auditing and to consider other situations where a letter of representation may be useful. To assist members in the preparation of letters of representation, this helpsheet also includes a pro forma letter.

Limited company example letter

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Example letter template to help you to satisfy yourself that your letterhead meets the ICAEW guidance and legal requirements.

Limited company letterhead checklist

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Checklist is to help you to satisfy yourself that your letterhead meets the ICAEW guidance and legal requirements, read in conjunction with: The names and letterheads of practising firms helpsheet.

Limited liability partnership example letter

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Example letter template to help you to satisfy yourself that your letterhead meets the ICAEW guidance and legal requirements.

Limited liability partnership letterhead checklist

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Checklist is to help you to satisfy yourself that your letterhead meets the ICAEW guidance and legal requirements, read in conjunction with: The names and letterheads of practising firms helpsheet.

Managing the professional liability of accountants: Illustrative wordings

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This helpsheet provides illustrative wordings in a limited number of cases for consideration by members in practice seeking to manage their risk of potential liability because of an act or omission resulting in financial loss.

New client information

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This helpsheet provides a pro forma information sheet print out for gathering new client details.

Partnership agreements

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This helpsheet is designed to provide a simple aide-memoire for practitioners about the content and the value of such agreements in respect of professional partnerships.

Partnerships example letter

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Example letter template to help you to satisfy yourself that your letterhead meets the ICAEW guidance and legal requirements.

Partnerships letterhead checklist

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Checklist is to help you to satisfy yourself that your letterhead meets the ICAEW guidance and legal requirements, read in conjunction with: The names and letterheads of practising firms helpsheet.

Practice Assurance compliance review

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The helpsheet provides a commentary on issues arising from the application of the Practice Assurance Standards, and in particular those which we find on reviews. It includes points that may help you assess the effectiveness of your procedures.

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