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Student privacy notice

This privacy notice provides information on how we collect, use and retain personal data for ICAEW students.

What personal data do we collect? 

As a professional membership organisation we collect personal data on ICAEW students. 

  • Name
  • Date of Birth
  • Gender
  • Preferred title
  • Qualifications and other Professional Body memberships
  • Address
  • Email 
  • Phone number
  • Employment information
  • Sponsor’s details where relevant

High risk personal data

  • Bank account details

Special category data

  • Information about health or medical conditions, including whether or not your have a disability to support exam access arrangements 
  • Criminal convictions

Why do we collect your personal data?

We will use your personal data for statistical analysis, assessing your eligibility for the qualification you are applying for or sponsoring a candidate for as well as to deliver your inclusive student services including;

  • advice,
  • awareness,
  • assessment,
  • CABA eligibility,
  • communication,
  • examinations,
  • networking,
  • products,
  • quality,
  • regulation,
  • research,
  • services,
  • training and to administer your membership account.

Any documents submitted as part of your registration may be checked with the issuing authority to ensure their authenticity.

In order to comply with data protection laws we use the following lawful reasons: 


We may use sensitive information to determine your eligibility for access arrangements as part of your exams to comply with equality and disability legislation. 


We will use your personal data to manage courses and exams. We collect personal data when necessary for entering a contract. This includes but - is not limited to exams, subscriptions and careers services. 

Legitimate Interest

We process your personal data in order to meet the legitimate interest as a professional body and regulator of chartered accountants.

We may process your personal data for marketing purposes where we have a relevant or appropriate relationship with Students or where there is a reasonable expectation of us doing so. We may monitor shopping activities to provide you with basket reminders.

Who will have access to your personal data?

We will share your data with third parties as necessary to meet our contractual obligations to students including communities, faculties, local groups, district and student societies, your employer, Regulatory bodies and with external assessment, training and examination partners and with the issuing authority of any supporting documentation.


We will share your personal data with third party processors who provide services to the organisation.These include:

  • Training and examination providers (including test centres).
  • Tutors and partners in learning
  • Business system providers.
  • Publishers. 
  • Website content and hosting providers including analytics.

Joint controllers

We do not share personal data of employees with any joint controllers.

Separate controllers

ICAEW may share your personal data with organisations where we have a legal obligation, contract or other legitimate interest to do so, including:

  • Employers and apprenticeship providers.
  • CABA.
  • Regulators and other professional bodies.

Third countries

Your Personal Data may be transferred to countries outside of the European Economic Area (EEA) . For example, your Personal Data may be shared with one of ICAEW’s overseas offices if necessary.

Where data is transferred outside of the EEA, it is done on the basis of appropriate safeguards, for example binding corporate rules, EU model clauses, Privacy Shield or a declaration of adequacy.

How long do we hold your personal data?

ICAEW will retain data for as long as it is needed for the relevant regulatory, assurance and conduct purpose. Specific records may also be retained for other legitimate reasons for example to resolve complaints and disputes, to validate applications and to comply with other legal and oversight obligations.

What is the consequence of students not providing their personal data?

If this personal data is not supplied, we will be unable to confirm your eligibility and complete your registration as an ICAEW student or Pathways applicant or that of the applicant you are sponsoring.

  • Updated 7 September 2018