ICAEW.com works better with JavaScript enabled.

ICAEW employers privacy notice

This privacy notice provides information on how we collect, use and retain personal data relating to authorised training employers and authorised training principals.

What personal data do we collect?

  • Name.
  • Address.
  • Email address.
  • Date of birth.
  • Details of membership of other professional bodies.
  • Professional qualification details.
  • Employment details.
  • Details of relevant professional disciplinary issues.

Special category data 

  • Health.
  • Mental health.
  • Criminal conviction.

Why do we collect your personal data?

We need to have a lawful basis for collecting, using, sharing and storing personal data in order to comply with the law. The lawful basis will depend on the context and on the information being processed and sometimes there will be more than one basis which applies.

Consent

We will only process your special category data with your explicit consent.

Legal obligation

We collect data to fulfil our legal obligations and to monitor compliance with our regulations

Legitimate interest

We collect data to enable you to fulfil your organisation’s obligations as an ICAEW authorised training employer or your role as an authorised training principal. We also collect data to provide access to ICAEW’s online training file platform, to enable you to carry out your organisation’s obligations as an ICAEW authorised training principal. 

Who will have access to your personal data?

Authorised individuals within your current employer, Financial Reporting Council (FRC) and other professional bodies and regulators if required.

Third countries

Your Personal Data may be transferred to countries outside of the European Economic Area (EEA). For example, your Personal Data may be shared with one of ICAEW’s overseas offices if necessary.

Where data is transferred outside of the EEA, it is done on the basis of appropriate safeguards, for example binding corporate rules, EU model clauses or a declaration of adequacy.

What happens if you do not supply your personal data?

We are unable to fulfil our legal obligations as a regulatory body and you will not be able to fulfil your organisation’s responsibilities as an authorised training employer or your responsibilities as an authorised training principal. Therefore ICAEW training authorisation status cannot be continued.

How long do we hold onto your personal data?

Data will be maintained for as long as is necessary to fulfil our legal obligations and as required by regulators.

  • Updated 23 May 2018