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ICAEW member privacy notice

This privacy notice provides information on how we collect, use and retain personal data relating to our ICAEW members.

What personal data do we collect? 

We collect and process member personal data to deliver your inclusive membership services.  

  • Name.
  • Address.
  • Email address.
  • Nationality. 
  • Date of birth.
  • Details of membership or other professional bodies.
  • Educational details.
  • Employment details.
  • Voice recording.
  • Web chat enquiries.

For more information on what online data we collect you can read our website privacy notice.

High risk personal data

  • Bank account and credit card details.

Special category data

  • Criminal record.

Why do we collect your personal data?

In order to comply with data protection laws we need a lawful basis to process your personal data. We use the following lawful reasons to obtain and use your personal data: 

Consent

Where you have provided your consent ICAEW will process your personal data for the following optional services: 

  • Member benefits.
  • Third party mailing lists.
  • CABA services.

You have a right to withdraw your consent for marketing at any time logging into the member preference centre.

Contract 

We process your personal data when your enter into a contract with ICAEW to become a member. We will use your personal data to deliver your inclusive membership services including:

  • advice;
  • awareness communications;
  • CABA eligibility;
  • CPD training;
  • quality services; 
  • regulation;
  • research;
  • professional standards;
  • voting and
  • to administer your membership account.

Legitimate Interest

We process your personal data in order to meet the legitimate interest as a professional body and regulator of chartered accountants.

Who will have access to your personal data?

ICAEW staff with particular access to administer ICAEW membership, connected communities, faculties, committees, local groups and societies, marketing and commercial partners related to membership services or consented activities.

Processors

We will share your personal data with third party processors who provide services to the organisation these include:

  • Business system providers.
  • Publishers. 
  • Website content and hosting providers including analytics.

Joint controllers

The organisation does not share personal data of employees with any joint controllers.

Separate controllers

ICAEW may share your personal data with organisations where we have a legal obligation, contract or other legitimate interest to do so, including:

  • CABA
  • Regulators and other professional bodies

Third countries

Your Personal Data may be transferred to countries outside of the European Economic Area (EEA) . For example, your Personal Data may be shared with one of ICAEW’s overseas offices if necessary.

Where data is transferred outside of the EEA, it is done on the basis of appropriate safeguards, for example binding corporate rules, EU model clauses or a declaration of adequacy.

How long do we hold your personal data?

ICAEW will retain data for as long as it is needed for the relevant regulatory, assurance and conduct purpose. Specific records may also be retained for other legitimate reasons for example to resolve complaints and disputes, to validate applications and to comply with other legal and oversight obligations.

  • Updated 23 May 2018