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Qualified person responsible for training (QPRT)

The qualified person responsible for training, also known as the QPRT, is required to manage the delivery of ACA training within your organisation and is usually the main point of contact.

The QPRT takes an active lead in the development of students and ensures that the ICAEW training standards are maintained and followed.

There is just one QPRT per organisation - irrespective of the size of the organisation. The QPRT must allocate a counsellor to each student to support them through their training if they are not fulfilling this role themselves.

Who can be a QPRT?

The QPRT must hold a position of responsibility and have decision-making power in relation to training and development. They must:

  • be an ICAEW member or a full member of ACCA, CIPFA, ICAS, CIMA, CIOT, CAI or an equivalent professional accountancy qualification awarded by a nationally recognised body, AND
  • be a partner, director or equivalent within your organisation, AND
  • have at least two years of membership of their professional body.

Where the QPRT is not an ICAEW member, then an ICAEW member must be appointed as an adviser, which is known as Adviser to the QPRT. This ensures close links with ICAEW are maintained.

A deputy QPRT may be appointed by the QPRT where the number of ACA students registered would make it impossible or unreasonable for the QPRT to sign off all the required student records and reviews. A deputy QPRT must meet the same criteria as a QPRT, as they will be required to carry out the same function as a QPRT.

Key responsibilities

Recruitment

  • Assist in developing a recruitment policy.
  • Ensure that prospective students hold the required qualifications to undertake the ACA.
  • Issue trainees with a training agreement and an employment contract.

Work experience

  • Provide students with at least 450 days technical work experience (or 300 days where eligible).
  • Plan and implement training programmes to allow sufficient range and depth of experience.
  • Ensure that students are adequately supervised.
  • Ensure that counsellors and line managers are familiar with the professional development requirements.
  • Ensure that the students complete the professional development requirements.
  • Ensure that students' progress is reviewed every six months.

Exams

  • Select appropriate study programmes.
  • Set policies for exam performance, study leave and financial support.
  • Implement a system of monitoring study and exam performance, providing support where needed.

Ethics and professional scepticism

  • Provide professional ethics training within the organisation.
  • Promote an ethical environment and the discussion of ethical issues within the organisation.
  • Review ethical scenarios and discussion with your students

Membership

  • Confirm that students are eligible for ICAEW membership.

On a day-to-day basis

A QPRT can:

  • view their students' online training file which includes the training agreement history, exam and education history, credit for prior learning awarded and exam applications;
  • conduct the six-monthly reviews with each student;
  • update or cancel a training agreement; and
  • carry out the final sign-off to confirm their students have completed all elements of ACA training - professional development, ethics and professional scepticism, practical work experience and exams. They also complete the fit and proper certification at the end of the training agreement period. 

Change of QPRT

To change the QPRT within an ICAEW authorised training organisation, please download and complete the Change of a QPRT application form.