Employee Expenses Management Software

Good employee expense management software should:

• Permit efficient detailed submission of expense claims and automatically route them for authorisation and review in accordance with the prescribed company expenses policy
• Provide detailed reports to allow companies to determine spend patterns, benchmark category spending and permit fast payment to claimants
• Provide sufficient information to allow companies to meet their regulatory reporting obligations in respect of personal income tax and VAT

It is essential, when software is implemented, for appropriate support and training to be available.

Payhawk

Payhawk is a leading spend management solution for domestic and international businesses throughout the US, the UK and Europe.

Payhawk combinines corporate cards, expense management, Accounts Payable and seamless ERP connections. Used by finance teams in 32 countries.

• Download the full Payhawk accreditation questionnaire

SAP Concur

SAP Concur provides cloud‐based solutions for travel, expense, and invoice management, helping businesses streamline and automate their administrative processes. The platform helps organisations manage and track employee travel bookings, expenses, and invoices in a way that is efficient, compliant, and cost‐effective.

The accredited module is Concur Expense (expense management), which includes:

• Expense Reporting: Employees can easily create and submit expense reports by capturing receipts through their mobile devices or automatically importing transactions from credit cards.
• Policy Enforcement: Ensures that expenses comply with company policies by flagging non‐compliant submissions and automating approval workflows.
• Automation: Reduces manual work by automatically categorising expenses, matching receipts to transactions, and eliminating errors.

• Download the full Concur Expense accreditation questionnaire