It is not uncommon for employers to split responsibility for their employment tax reporting between:
- A payroll agency that handles payroll. They are the authorised agent on HMRC systems for employers’ PAYE and make all RTI submissions on behalf of the employer.
- The ‘main’ tax agent who submits the annual report of taxable expenses or benefits provided to employees (P11Ds), as well as providing other (non-employer PAYE related) tax services.
HMRC’s systems do not currently have the functionality to recognise multiple agents for the same head of duty – employers’ PAYE in this case.
As P11Ds and P11D(b)s must be submitted only online from 6 April 2023, concern has been raised about how the ‘main’ tax agent in this situation can submit the P11Ds electronically as they are not the client’s authorised agent for employers’ PAYE.
ICAEW raised this issue with HMRC. HMRC has advised ICAEW that an agent can file P11Ds and P11D(b)s, including amendments, for an “unauthorised” client. They would need to add the client to their unauthorised client list in their Agent portal. Once they have done that, they are then able to file returns on behalf of the client.
If the agent does not have log in credentials, which may be the case if they have been filing by paper previously, they would need to register themselves first, before being able to log in and then add a client to their unauthorised list.
If the agent needs to register to obtain an agent reference for PAYE, they should do so in enough time to receive a PIN code through the post to meet the 6 July P11D filing deadline.
The Tax Faculty
ICAEW's Tax Faculty is recognised internationally as a leading authority and source of expertise on taxation. The faculty is the voice of tax for ICAEW, responsible for all submissions to the tax authorities. Join the Faculty for expert guidance and support enabling you to provide the best advice on tax to your clients or business.
More from the Tax Faculty
Stay up to date with the latest developments in tax by signing up to the Tax Faculty's weekly e-newsletter
Comprehensive support for Tax practitioners each month from the Tax Faculty and expert contributors.
Expert advice from the Tax Faculty's technical managers on all the developments in tax policy and practice.