Suspicious Activity Reporting (SAR) Guidance
This page brings together the latest guidance and a number of resources to help you decide when to submit a SAR and to increase the quality of the SAR.
The guidance article provides reporters, principally MLROs, with guidance on:
- What is a suspicious activity report (SAR) and what are your obligations
- How to submit a SAR
- When to submit a SAR
- How to submit a good quality SAR
- Defence against money laundering - DAML
- Red flag indicators
- Where to access useful guidance
What is a suspicious activity report and what are your obligations
A suspicious activity report (SAR) is a piece of information that alerts law enforcement of potential money laundering or terrorist financing. The UK Financial Intelligence Unit (UKFIU), sited within the National Crime Agency (NCA), receives, analyses and distributes the financial intelligence gathered from SARs. The information is then disseminated to law enforcement agencies who investigate and decide what further action to take. The SARs database is one of the largest source of financial intelligence available for UK enforcement.
If you suspect that money laundering may be taking place, you are legally obligated under the 2017 Money Laundering Regulations to submit a SAR to the National Crime Agency. A high quality SAR can provide crucial intelligence for law enforcement and can help to prevent a wide range of serious and organised crime and terrorist activities. Investigations are often based on multiple SARs, and although you may feel that your report in isolation does not provide much information, it could be the missing piece of a much larger puzzle.
How to submit a SAR
Submit your SAR online via the NCA website. You’ll receive a confirmation email and your report will be processed in about five to seven working days.
The NCA specifically recommends that you submit your SAR electronically if you’re requesting a defence against money laundering (DAML).
You can also submit other types of SAR by post or fax – using the NCA’s preferred forms.
When to submit a SAR
As soon as you know or suspect a person is engaged in money laundering or dealing with criminal property you must submit a SAR.
You’ll need to decide whether you’ve formed a suspicion before you’re obliged to make a SAR. The threshold for suspicion is currently low. The leading test comes from R v Da Silva  EWCA Crim 1654. You have a reportable suspicion if you think there’s a possibility, which is more than fanciful, that the relevant facts exist. In Da Silva, it was noted that “a vague feeling of unease would not suffice”.
Factors to consider when deciding to make a report are included in Appendix D of Anti-money laundering guidance for the accountancy sector – the Treasury-approved official Guidance for accountancy firms.
Once you’ve formed your suspicion, it’s good practice to document your reasons.
You can submit multiple SARs on the same issue as and when new information comes to light. Examples of SARs submitted by accountants that have resulted in action are available on the ICAEW website.
If you are unsure as to whether the privilege reporting exemption applies to your suspicion or confidentiality applies to your client relationship, read these articles on when to report, or not to report and confidentiality.
How to submit a good quality SAR
A detailed SAR helps the NCA to quickly identify whether your client is a person of interest and to fill in existing intelligence gaps. The bulk of analysis focuses upon searches of key words in the free text so consider this in your typology. The data matching process relies on having basic quality standards of information:
- Data fields
- Include as much information as possible
- Dates of birth provide vital information for identifying individuals. Try and include as much identifying information as possible to include full name, gender, nationality, and address with postcode.
- Use the word ‘’UNKNOWN’’ if you are unable to complete a field. Do not leave it blank
- Try and complete the source type field
- If you have submitted previous SARs then include SAR reference numbers
- Reason for suspicion
- Limited to 8,000 characters; approximately 1,500 words
- Start with the glossary code. The SAR glossary codes are always prefixed with XX. The glossary code should be included in the reason for suspicion text space. You can use more than one glossary code.
- Provide a brief summary to highlight key elements of suspicion
- Avoid acronyms and jargon
- Do not write in capitals. Limit the use of capitals to when punctuation requires, and use punctuation.
- Structure the report in a logical format
- If there is a large amount of information; break it up into manageable paragraphs
- Summarise your suspicion; chronologically
- Separate bank account/transaction information and use standard sort code account format 012345 12345678.
- Wherever you can try to answer the following questions; who? What? Where? When? Why? How?
- If you have other identifying information provide it here; for example occupation; car details; passport, NI number; telephone numbers.
ICAEW has set out some practical hints and tips for effective reporting.
Defence against money laundering - DAML
A DAML can be requested when a person has suspicion that property they intend to deal with is criminal in some way and that by dealing with it, they risk committing an offence under POCA (2002). For example if a firm wishes to transfer client money to another account and they have concerns over the source of the funds.
There is more information on the NCA website including:
Urgent queries regarding DAML requests can be emailed to DAML@nca.gov.uk
Red flag indicators
Accountants should be alert to the following information on the NCA website:
The government Flag it up campaign lists flags to be alert to when dealing with both new and existing clients:
- Transactions: Are transactions unusual because of their size, frequency or the manner of their execution, in relation to the client’s known business type?
- Structures: Do activities involve complex or illogical business structures that make it unclear who is conducting a transaction or purchase?
- Assets: Does it appear that a client’s assets are inconsistent with their known legitimate income?
- Resources: Are a client’s funds made up of a disproportionate amount of private funding, bearer’s cheques or cash, in relation to their socioeconomic profile?
- Identity: Has a client taken steps to hide their identity, or is the beneficial owner difficult to identify?
- Behaviour: Is the client unusually anxious to complete a transaction or are they unable to justify why they need completion to be undertaken quickly?
- Political Status: Is the client engaged in unusual private business given that they hold a prominent public title or function? Or do they have ties to an individual of this nature?
- Documents: Are information or documents being withheld by the client or their representative, or do they appear to be falsified?
- Geographical Area: Is the collateral provided, such as property, located in a high-risk country, or are the client or parties to the transaction native to or resident in a high-risk country?
- Choice of Professional: Have you, or other professionals involved been instructed at a distance, asked to act outside of your usual speciality, or offered an unusually high fee?
26 June 2020: Government schemes to ease the financial impact of the Coronavirus pandemic have been a lifeline for businesses. But with measures rushed in so quickly, some will inevitably take advantage.
Technical helpsheet issued to help ICAEW business members to navigate some of the ethical issues that may arise during the COVID-19 pandemic.
Various government schemes have been put in place intended to provide financial support for businesses during the COVID-19 pandemic but are unfortunately open to abuse. Professional accountants are well placed to not only identify and report fraud, but in some cases to prevent it happening in the first place.
The NCA website includes numerous publications on how to submit a SAR and what constitutes a good quality SAR.